旅行 & 报销

补偿

If reasonable and necessary, the following are examples of reimbursable expenses.

  • Air and rail travel
  • Alcoholic beverages purchased in conjunction with official College business entertainment (except for grants & 合同)
  • Business related subscriptions
  • 汽车租赁
  • Change or cancellation penalties imposed by the airlines if due to unavoidable circumstances (supporting documentation must be supplied with the T&E形式)
  • Gasoline for rental vehicles
  • Ground transportation including taxi and metro fares, mileage for personal vehicles, 停车费, 和收费
  • Hotel business center and internet charges
  • Laundry/dry cleaning during trips longer than five calendar days
  • 住宿
  • Meals and entertainment while on official College business
  • Miscellaneous (room service, luggage storage, and valet)
  • Non-employee travel costs (job applicants, guest lecturers, consultants, and others)
  • Registration and fees for attendance at approved conferences and seminars
  • 税 associated with transportation, lodging, and meals
  • Tips associated with lodging, meals, and transportation if customary.

The following are examples of generally nonreimbursable expenses and should be considered a partial listing:

  • Airline club membership fees
  • Annual membership for charge cards
  • Baggage insurance
  • 洗车
  • Cash advances or any pre-paid gift cards
  • Cellular phones and related service fees
  • 服装
  • Commuting costs to/from home and normal place of business
  • Costs incurred by unreasonable failure to cancel reservations
  • 依赖护理
  • Donations and contributions
  • Entertainment under federal grants and contracts
  • Excessive tipping
  • Expenses that have been or will be paid or reimbursed by an outside source
  • Fees, interest, and/or late charges associated with personal credit cards
  • Fines or tickets resulting from traffic, parking, or other violations
  • Fines and penalties
  • Firearms, ammunition or explosives
  • Funding of PayPal accounts
  • Golf or 网球 court fees, membership in country, 网球, 或者高尔夫球杆, or any sporting equipment, except when part of a preauthorized group event
  • 理发
  • In-flight headsets
  • Interest or late charges on a Corporate Card
  • 草坪护理
  • Life and accident insurance premiums
  • Lost, broken, or stolen property
  • Luggage or briefcases
  • 女佣服务
  • Meals when traveling locally on College business
  • Movies or games (hotel, theater, or rentals)
  • Moving expenses
  • 新闻paper and magazines
  • Personal items
  • 宠物护理
  • Service to independent contractors or consultants (See independent contractor policy)

Accounts 应付 形式

发票

Only original receipts are accepted for reimbursements. Not sure if it's an invoice? If the words packing slip, acknowledgement or statement are written somewhere on the document, it is not an invoice.

批准

批准 for reimbursements may only be made by the person’s direct supervisor or higher authority.

Processing Times

Checks are processed once a week on Wednesday, and mailed on Thursday. Direct deposits are processed once a week.

最后期限

Payment requests are processed on a first-in basis. Every effort is made to process requests as quickly as possible; however there are certain times during the year with unusually high volume where some requests may be delayed a week. Contact a staff member if a payment requires immediate attention.

Contact Accounts 应付

College Hall 103

澳门葡京博彩软件

Northampton, MA 01063

电话: 413-585-2229 电子邮件: acctspay@lj-hb.com

Supplier Onboarding

电子邮件: supplier@lj-hb.com